Privacy Policy

Personal Information Protection Policy

Sumitomo Realty & Development Co., Ltd.
We shall appropriately handle the personal information necessary for our businesses in compliance with the applicable laws and regulations in connection with personal information protection, the customary practice relating to handling of personal information and the following policy:
(Principle of Limited Information Gathering)
1.We shall not obtain any personal information by means of fraud or other illegal acts.
(Principle of Clarified Purpose)
2.We will specify the purpose of use of the personal information as clear as possible in handling the information.
(Principle of Limited Use)
3.We shall use the personal information to the extent permitted by laws and regulations and necessary to accomplish the purpose.
4.We shall not provide the personal information to any third party for cases other than those permitted by the laws and regulations.
(Principle of Data)
5.We will make an effort to keep the correct and up-to-date personal information in our possession.
(Principle of Security)
6.We shall take necessary steps required for safe custody of the personal information to prevent leaks of the information, etc.
7.We shall place our employees and contractors under the necessary and appropriate supervision.
(Principle of Disclosure)
8.We will notify or publish the purpose of use of the personal information and the like.
(Principle of Individual Participation)
9.We shall handle appropriately the request to disclose, amend or discontinue use of, the personal information and the like without delay.
(Principle of Responsibility)
10.We shall deal with complaints in connection with handling of the personal information appropriately and promptly.
Established on March 1, 2005 (*Our policy may be amended in accordance with amendments to the applicable laws and regulations and the like.)

Handling of Personal Information

Sumitomo Realty & Development Co., Ltd.
(Personal Information Handling Business)
We keep your personal information necessary for our businesses. We hereby notify you of our handling and protecting of the information in accordance with the provisions of the Act for Protection of Personal Information (Kojin Joho Hogo Ho) as follows:
1. Protection policy of personal information
We will make an effort to handle appropriately and protect personal information by respecting and in compliance with the applicable laws and regulations in connection with protection of personal information and the social order.
2. Personal information in our possession
We hold personal information (the information to identify the person such as name, address, birth date, place of work, annual income, telephone number and e-mail address).
3. Purpose of use of personal information
1.
Performance of agreements in connection with sale and purchase, brokerage, lease and management, etc. of real estate, and provision of information and service thereof;
2.
Performance of agreements in connection with business such as contract for construction work, real estate specified joint venture, hotel business, homemaking service, and provision of information and service thereof;
3.
Provision of the personal information to the extent necessary to accomplish the purposes mentioned in 1 and 2 above;
4.
Sales activities, after-sales service and marketing activities (sending out questionnaires, etc.). via mail, telephone, e-mail, or visiting etc. for the provision of information and services mentioned in 1 and 2 above. Customer trend analysis or research and analysis for product development.
We will stop providing the information and services mentioned above upon request of the person to whom the personal information belongs
4. Provision of personal information to related parties, etc.
Information such as name, address and telephone number included in the personal information in our possession will be provided in written or via mail, telephone or e-mail, etc. to the related parties, etc. in the following cases:
1.
In the case where the consent of the person to whom the personal information belongs is obtained;
2.
In the case where it is required subject to the provisions of the laws and regulations;
3.
In the case where it is required to protect life, body or properties of any person and it is difficult to obtain consent of the person to whom the information belongs;
4.
In the case where it is specifically required for public health improvement or sound development of young people and it is difficult to obtain consent of the person to whom the information belongs;
5.
In the case where it is required to cooperate with any governmental agency or local authority or person assigned by them to perform the provisions set forth in the laws and regulations and it is not desirable to obtain consent of the person to whom the information belongs in light of the smooth performance;
6.
In the case where the provision of the personal information is required to (i) financial institutions from which a person to whom the information belongs considers loan, (ii) a judicial scrivener or registered land and building investigator to register a title transfer, (iii) a designated distributor of options, etc., builder, management company, moving company or any other service provider in connection with a house which the person purchases or constructs and (iv) any other related parties to the extent necessary to accomplish the purposes mentioned above; or
7.
In the case of the provision of the personal information to our group companies.
We will stop the provision of the personal information mentioned in the case of 6 or 7 above upon request of the person to whom the information belongs.
5. Contact for handling of personal information
Sumitomo Realty & Development Co., Ltd.
Information Desk for Handling of Personal Information
Zip code: 163-0820
2-4-1, Nishi-shinjuku, Shinjuku-ku, Tokyo
Tel: 03-3346-1325 (office hours: 9:00 - 17:00 on business day)
Fax: 03-3344-6090
e-mail: privacy@sumitomo-rd.co.jp
Please contact us at the above number or e-mail address for disclosure of, amendment to or discontinuance of use of the personal information.
*Please click http://www.sumitomo-rd.co.jp for our personal information protection policy, etc.

Procedures of Disclosure of the Personal Information, Etc

Please contact our information desk for handling of personal information according to the followings:
Commission
Disclosure of Personal Data
Postal money order in JPY1,000 par value
 
Notice of Purpose of Use
Amendment to, Addition to and Deletion of Data
Discontinuance of Use, Deletion
None
Application procedures
To fill out in an application form
Attachment
(for application in person)
Identification
*Copy of driver's license
*Copy of passport
*Copy of health insurance card
*Other written identification stating its name and address
Note: Any one of the items above is satisfactory.
Attachment
(for application by proxy)
Written confirmation of delegated authority
(in the case of proxy at the applicant's own discretion)
*Letter of proxy with impression of a registered seal of the applicant and a seal certificate thereof
(in the case of guardian for adult (Seinen Kokeinin))
*Copy of original of written judgment of commencement of guardianship, or certificate of matters to be registered
(in the case of the applicant under age)
*Copy of his/her health insurance card, or residence certificate
Note: Any one of the items above is satisfactory.
Identification of the applicant
*Any of Items listed in "Identification" in the case of application in person
Identification of the proxy
*Any of items listed in "Identification" in the case of application in person mentioned above
*We will send an application form upon your request to our Information Desk for Handling of Personal Information.