Privacy Policy

Personal Information Protection Policy

Sumitomo Realty & Development Co., Ltd.
We shall appropriately handle the personal information necessary for our businesses in compliance with the applicable laws and regulations in connection with personal information protection, the customary practice relating to handling of personal information and the following policy:
(Principle of Limited Information Gathering)
1.We shall not obtain any personal information by means of fraud or other illegal acts.
(Principle of Clarified Purpose)
2.We will specify the purpose of use of the personal information as clear as possible in handling the information.
(Principle of Limited Use)
3.We shall use the personal information to the extent permitted by laws and regulations and necessary to accomplish the purpose.
4.We shall not provide the personal information to any third party for cases other than those permitted by the laws and regulations.
(Principle of Data)
5.We will make an effort to keep the correct and up-to-date personal information in our possession.
(Principle of Security)
6.We shall take necessary steps required for safe custody of the personal information to prevent leaks of the information, etc.
7.We shall place our employees and contractors under the necessary and appropriate supervision.
(Principle of Disclosure)
8.We will notify or publish the purpose of use of the personal information and the like.
(Principle of Individual Participation)
9.We shall handle appropriately the request to disclose, amend or discontinue use of, the personal information and the like without delay.
(Principle of Responsibility)
10.We shall deal with complaints in connection with handling of the personal information appropriately and promptly.
Established on March 1, 2005 (*Our policy may be amended in accordance with amendments to the applicable laws and regulations and the like.)

Handling of Personal Information

Sumitomo Realty & Development Co., Ltd.
(Personal Information Handling Business)
We keep your personal information necessary for our businesses. We hereby notify you of our handling and protection of your information in accordance with the provisions of the Act on the Protection of Personal Information (Kojin joho no hogo ni kansuru ho) as follows:
1. Protection policy for personal information
We will make an effort to handle appropriately and protect personal information by respecting, and being in compliance with, the applicable laws and regulations in connection with protection of personal information and social order.
2. Personal information in our possession
We hold your personal information (meaning information that can be used to identify you, such as your name, address, birth date, place of work, annual income, telephone number and e-mail address).
3. Purpose of use of personal information
1.
Performance of agreements in connection with sale and purchase, brokerage, lease and management, etc. of real estate, and provision of information and service thereof;
2.
Performance of agreements in connection with business, such as contracting for construction work, real estate development and real estate specified joint ventures, and provision of information and service thereof;
3.
Performance of agreements in connection with businesses conducted by companies belonging to our corporate group, such as delegated management of condominiums, etc., homemaking services, interior design related services, hotel business, leasing and operations for event halls and meeting rooms, etc., temporary staffing services, travel business, fitness club operations, finance business, provision of food and beverages and convenience store operations, and provision of information and service thereof;
4.
Sales activities, after-sales service and marketing activities (sending out questionnaires, etc.) via mail, telephone, e-mail, or visits etc. for the provision of information and services mentioned in 1, 2 and 3 above; customer trend analysis or research and analysis for product development;
5.
Other matters incidental or connected to our businesses or businesses of companies that belong to our corporate group; and
6.
Provision of your personal information to third parties in cases where we receive your consent.
We will stop providing the information and services mentioned above upon request of the person to whom the personal information belongs.

(Regarding retrieval of cookies)
When you view our website or e-mails from us, we may, either by ourselves or through a contractor, retrieve cookies from the terminal you use, such as your computer, and use that data to improve the usability of our website, conduct statistical analysis related to the status of use of our website, publish advertisements, and the like. For more details about cookies, please refer to the following page on our website (Japanese only):
http://www.sumitomo-rd.co.jp/site_policy/pdf/notes_on_use.pdf
4. Joint use of personal information
We conduct joint use of personal information in our possession in the following manner.
1.
Personal information categories
Information that you provide to us, such as your name, address, birth date, place of work, annual income, telephone number and e-mail address
2.
Range of joint users
- Companies belonging to our corporate group
- Designated distributors of options, etc., builders, management companies, moving companies or any other service provider in connection with a house that you purchase or construct; builders, designers, etc. related to construction of condominiums, buildings, etc.; and any other related person necessary within the scope of providing services in accordance with agreements that we or a company belonging to our corporate group executes with you
3.
Purpose of use
As stated in “Purpose of use of personal information” above
4.
Management supervisor
See “5.” below
5. Personal information management supervisor
Sumitomo Realty & Development Co., Ltd.
Information Desk for Handling of Personal Information
Zip code: 163-0820
2-4-1, Nishi-shinjuku, Shinjuku-ku, Tokyo
Tel: 03-3346-1325 (Office hours: 9:00 - 17:00 on business days)
Fax: 03-3344-6090
e-mail: privacy@sumitomo-rd.co.jp
Please contact us at the above number or e-mail address to request disclosure of, amendment to or discontinuance of use of your personal information.
*Please click http://www.sumitomo-rd.co.jp for our personal information protection policy, etc.

Procedures of Disclosure of the Personal Information, Etc

Please contact our information desk for handling of personal information according to the followings:
Commission
Disclosure of Personal Data
Postal money order in JPY1,000 par value
 
Notice of Purpose of Use
Amendment to, Addition to and Deletion of Data
Discontinuance of Use, Deletion
None
Application procedures
To fill out in an application form
Attachment
(for application in person)
Identification
*Copy of driver's license
*Copy of passport
*Copy of health insurance card
*Other written identification stating its name and address
Note: Any one of the items above is satisfactory.
Attachment
(for application by proxy)
Written confirmation of delegated authority
(in the case of proxy at the applicant's own discretion)
*Letter of proxy with impression of a registered seal of the applicant and a seal certificate thereof
(in the case of guardian for adult (Seinen Kokeinin))
*Copy of original of written judgment of commencement of guardianship, or certificate of matters to be registered
(in the case of the applicant under age)
*Copy of his/her health insurance card, or residence certificate
Note: Any one of the items above is satisfactory.
Identification of the applicant
*Any of Items listed in "Identification" in the case of application in person
Identification of the proxy
*Any of items listed in "Identification" in the case of application in person mentioned above
*We will send an application form upon your request to our Information Desk for Handling of Personal Information.